The rules and regulations of Tracking Dracula Hard Enduro Race

GENERAL

All competitors and persons involved in any way in the organization and running of the TRACKING DRACULA competition must comply with the provisions of these rules and regulations.

The race organizer may deny riders to start or continue the race. Reasons for this may be:

  • the rider doesn’t comply with the provisions of these rules and regulations;
  • the rider has an agresive and/ or unsportsmanlike conduct;
  • the rider disturbs the race;
  • the rider creates an unpleasant and/ or tense atmosphere

Not knowing these rules and regulations doesn’t exonerate anyone of their responsibilities and possible consequences. In case of disqualification from the competition the entry fee is not refundable. In case of not showing up for the competition the entry fee is not refundable. In case of abandonment of any sort the entry fee is not refundable

 

COMPETITION AND ORGANIZATION

  • Organizer: ENDURO CLUB Bistrita Sports Association
  • Contest name: Tracking Dracula
  • Date: 6, 7, 8 July 2018
  • Venue/ Location: Valea Strajei, Bistrita-Nasaud county, Romania
  • Competition secretariate: Valea Strajei, Bistrita-Nasaud county, Romania
  • Website: www.trackingdracula.ro
  • Email: office@ trackingdracula.ro
  • Competition Director: Dan Moldovan, tel: +40 745-643 772
  • Track Managers: Paul Harpa,Noghi Mihai, Singeorzan Silviu, Tanca Simion.

All actions related to the event will take place at the secretariate of the competition: registrations, briefings, rankings announcement, filing of and answering to complaints, objections or protests, award ceremonies etc.

During the race, in the area of the competition secretariate, the organizer will place an information panel where there will be displayed: news and information regarding the competition, daily rankings, the competition schedule and possible modifications. The organizer will post here in real time all necessary information.

 

RIDERS PADDOCK & SERVICE AREA

The organizer will set up a guarded paddock for the riders to leave their motorcycles. Also, the organizer will delimitate a service area. All technical interventions on the motorcycles will be made solely inside the riders paddock.

The riders paddock rules are as follows:

  • parking of the motorcycles in the paddock isn’t mandatory;
  • the rider must deposit the motorcycle in the paddock no later than 1 hour after he or she registers;
  • the rider may take his or hers motorcycle out of the paddock one hour before the start of the race;
  • only the rider can take his or hers motorcycle inside or outside of the paddock and only by presenting the ticket/ card given by the organizer upon registration;
  • during the competition the riders may not enter the paddock without presenting the ticket/ card given by the organizer upon registration;
  • smoking is strictly prohibited inside the riders paddock;
  • no technical maintenance or repair works on the motorcycle are permitted inside the paddock;
  • the riders may not move another rider’s motorcycle;
  • if access to own motorcycle is blocked by other morocycle(s), the rider must seek attendance from the paddock director or from the rider(s) whose motorcycle(s) belong to;
  • every motorcycle must be equipped with an individual paddock stand;
  • the motorcycle engine must be turned off when taking the motrocycle in or out of the riders paddock;
  • taking the motorcycle in or out of the paddock without complying with the above mentioned regulations is possible only if approved by the paddock director and only for well-grounded reasons.

The Service Area Rules:

  • any technical maintenance and/ or repair works on the motorcycle will take place only in this area, and only on a waterproof protection cover of a minimum 200 x 100 cm in size;
  • in the service area the organizer will provide for the riders a collecting container for all liquid waste (oil, brake fluid, antifreeze liquid etc.). Disposal of the liquid waste elsewhere is strictly prohibited;
  • motorcycle running tests are not allowed in the service area.

Non-compliance with the rules of the riders paddock and of the service area can lead to disqualification.

 

CONTESTANTS

The Tracking Dracula Hard Enduro Race is open to all riders who have paid the event entry fee and can provide the following papers:

  • a valid hard-enduro FRM (Federatia Romana de Motociclism) licence;
  • the riders who don’t posses a licence can acquire an event licence at the competition secretariate; this licence will only be valid for the Tracking Dracula competition;
  • motorbike racing insurance – can be acquired at the competition secretariate and is only valid for for the Tracking Dracula competition;
  • medical certificate issued by a sports physician – can be acquired at the competition secretariate;
  • ID;
  • application form (for those riders who haven’t registered online) – can be acquired at the competition secretariate;
  • statutory declaration, will be filled in at the competition secretariate.

The contestants who are not 18 years of age may not enter the competition without an original written legalized participation agreement signed by both parents. This participantion agreement may not be drawn up at the Competition Secretariate. The minimum required age for entering the competition is 14 years old.

 

EVENT ENTRY FEE AND PAYMENT METHODS

The online registrations will be closed on the 1th of July 2018, local time 00:00. From this date onwards, the registration and payment of the entry fee will be made cash at the Secretariate of the Competition.

If paid by the 1th of July 2018, local time 23:59, the event entry fee is 100 euros.

If paid after the 1th of July 2018, the event entry fee is 130 euros.

The name of the contestant(s) who pay the event entry fee must be clearly and visibly stated on the proof of payment.

The date of the payment is considered to be the date shown on the proof of payment.

The payment is to be made online, by bank transfer.

EUR: RO18BRDE060SV36860900600

RON: RO40BRDE060SV35653780600

SWIFT: BRDEROBU

BRD Bistrita

Account holder: ENDURO CLUB Bistrita Sports Association

 

PRIZE MONEY

The overall total prize money is over 3900 EUR, as follows:

A CLASS – PRO

  • 1st place – 500 euros
  • 2nd place – 400 euros
  • 3rd place – 300 euros

B CLASS – EXPERT

  • 1st place – 400 euros
  • 2nd place – 300 euros
  • 3rd place – 200 euros

C CLASS – HOBBY

  • 1st place – 300 euros
  • 2nd place – 200 euros
  • 3rd place – 100 euros

Class – VET

  • 1st place – 300 euros
  • 2nd place – 200 euros
  • 3rd place – 100 euros

Class – WOMEN

  • 1st place – 300 euro
  • 2nd place – 200 euro
  • 3rd place – 100 euro

Special prizes will be awarded to the highest ranked woman, the youngest contestant, and the oldest contestant. All contestants will receive a casual article of clothing bearing the logo of the competition.

 

CLASSES

The Tracking Dracula Enduro Race has three difficulty levels:

  • A Class PRO – for expert riders with a great physical fitness level, masters of the hard enduro techniques
  • B Class EXPERT – hard enduro intermediate riding level, not recommended for beginners
  • C Class HOBBY – hard enduro beginner riding level
  • VET Class – hard enduro intermediate riding level, not recommended for beginners
  • WOMEN Class – hard enduro beginner riding level

 

COMPETITION NUMBERS

The competition numbers are assigned by the organizer in the chronological order of the registrations.

The competition numbers cannot be changed during the competition. It is forbidden for the riders to enter the race without having the competition numbers clearly and visibly positioned on the motorcycle. The riders cannot make their own competition numbers, only the handed out competition numbers by the Tracking Dracula officials may be used. In case the competition number deteriorates, it is the rider’s responsibility to ask the organizer for a replacement number.

The colours of the competition numbers will be the following:

  • A Class PRO – yellow background, black numbers
  • B Class EXPERT – red background, black numbers
  • C Class HOBBY – white background, black numbers
  • VET Class – red background, black numbers
  • WOMEN Class – white background, black numbers

 

  • For A Class numbers range from 1 to 50
  • For B Class numbers range from 100 to 299
  • For C Class numbers range from 300 to 499
  • For VET Class numbers range from 500 to 599
  • For WOMEN Class numbers range from 600 to 650

 

MOTORCYCLES

All two-stroke or four-stroke, one or two cylinders enduro, motocross or trial motorcycles may enter the competition, given that they passed the technical inspection.

The technical inspection will be carried out by a technical committee composed of the competition officials, prior to the registration.

 

TECHNICAL REQUIREMENTS

The organizer will forbid from entering the competition:

  • motorcycles with MAJOR technical malfunctions or any other alterations that could jeopardize the safety of the competitors, officials, spectators and/ or third parties;
  • motorcycles that are leaking oil or gas;
  • motorcycles with a broken silencer;
  • motorcycles without enduro, cross or trial tyres.

Any repair, parts change or other technical interventions on the motorcycle are admitted only in the service area designated by the organizer.

For the technical inspection, the riders will present themselves with both motorcycle and protection helmet. Throughout the competition, riders must wear suitable protective gear: motorcycle helmet, boots, body armor, elbow and knee pads.

STARTING PROCEDURE

General considerations for all competition days:

The first to the start will be the contestants in the A Class, followed by those of the B Class and of the C Class.

If a contestant misses the start when he or she is supposed to according to the starting list, he or she will start at the end of the class he or she belongs to (A or B), in the chronolgical order of the competition numbers.

The contestants will arrive at the starting line in a group led by the organizer.

The group will be formed in the competition secretariate area at the hour announced by the organizer.

Day 1 (Prologue)

The contestants will start in groups of four in the order of the competition numbers, at 10, 20 or 30 seconds time intervals. The duration of the time intervals will be decided upon by the organizer, depending on the contestants’ number, and it will be announced at the contestants’ briefing the morning of the race.

Day 2

The contestants will start in accordance with the order of the ranking following the prologue: the contestant with the fastest prologue time will be the first at the start. The contestants will start in groups of four in the order of the competition numbers, at 10, 20 or 30 seconds time intervals. The duration of the time intervals will be decided upon by the organizer, depending on the contestants’ number, and it will be announced at the contestants’ briefing the morning of the race.
Each of the competition days will have maximum riding times that will be announced at the contestants’ briefing. The riders who are still on the racetrack when the maximum riding time runs out will continue until they reach the next checkpoint where they will follow the organizers’ directions.

Day 3

The contestants will start in accordance with the order of the prologue and Day 2.
Each of the competition days will have maximum riding times that will be announced at the contestants’ briefing. The riders who are still on the racetrack when the maximum riding time runs out will continue until they reach the next checkpoint where they will follow the organizers’ directions.

COURSE MARKING (in accordance with each class)

C Class riders will compete on a single course marking tape colour.

B Class riders will compete on two course marking tape colours – the C Class colour for the shared trails and a specific colour for the trails that are on the course specifically for the B Cass.

A Class riders will compete on three course marking tape colours – the C and B Class colours for the shared trails and a specific colour for the trails that are on the course specifically for the A Class.

There is a fourth course marking tape colour that signals the wrong/ closed/ forbidden trails of the course.

The points where the trails of the A, B and C classes meet or separate will be marked by directional arrows or will be indicated by the referees.

In the points where the A Class trail reunites with the B Class trail, the correct route to follow will be marked by the tapes of all three classes or by directional arrows or will be indicated by the referees.

The colours of the course marking tape for each class and for the wrong/ closed/ forbidden trails will be communicated at the pre-race briefing.

GPS is not necessary. The organizer will NOT provide a GPS map of the course.

The checkpoints, marking tape lanes of about 10 metres in length, will be marked with “ CP no. X”.

Also, the refuel areas, the start and the finish will be clearly and visibly marked.

ARBITRATION AND SIGNALIZATIONS

As a general rule, all officials, referees and track marshals will be wearing toti oficialii, arbitrii si comisarii de traseu vor purta insemne specifice ce vor fi comunicate concurentilor la sedintele tehnice pentru a putea fi usor recunoscuti.

Riders must stop at each checkpoint next to the referee in order to be sure that their passage time is recorded. Leaving the checkpoint must be done slowly until completely exiting the checkpoint lane.

On the racetrack, in the area of the competition secretariate and of the riders paddock the competitors must strictly follow the officials directions.

ENVIRONMENTAL PROTECTION MEASURES

Piatra Fantanele village is located in the vicinity of a protected area. The riding course is also located in the vicinity of this protected area. For this reason, a series of rules must be followed:

  • as a general rule, the motorcycles will be parked only inside the riders paddock;
  • within maximum one hour after registration and receiving of the competition numbers, the rider must take his or hers motorcycle inside the paddock;
  • the rider may take his or hers motorcycle outside of the paddock no sooner than one hour prior to the race;
  • within one hour after the finish, the motorcycle must be taken back to the paddock;
  • any repair works on the motorcycle will take place only in the service area, and only on a waterproof protection cover;
  • any liquid waste from the repair works will be disposed of only in the special containers provided by the organizer;
  • other waste will be discarded in the containers provided by the organizer in the area of the competition secretariate and of the riders paddock and;
  • going off the marked course is strictly prohibited;
  • disposal of any kind of waste elswhere but the special waste containers provided by the organizer is strictly prohibited;
  • if the motorcycle falls down during the race, the contestant will immediately cutt off the fuel supply in order to prevent possible leakings.

 

SAFETY REGULATIONS

Competitors must take all necessary safety measures in order to prevent injuring themselves, other competitors, the officials, the spectators, any third parties, domestic and/or wild animals, other vehicles, private and/ or public properties.

When approaching a slower rider, the faster rider must clearly announce the intention to outrun him. It is not the responsability of the slower rider to observe and take special actions in order to allow the faster rider to outrun him.

In case of an accident, riders are indebted to help the medically injured rider and then make contact with the Competition Director, the closest to him official or the closest checkpoint. Competitors who assist a medically injured competitor will be given a calculated riding time so that their results are not affected by the time taken providing assistance. The decision on what time to provide back to a rider who assisted a medically injured competitor is calculated by the Competition Director and confirmed by the injured rider and other possible witnesses.

In case of a technical failure, the motorcycle will be immediately taken out of the racetrack in order to avoid possible collisions with other riders.

In case of technical failure and/ or accident the rider will remain on the racetrack in order to be easily located by the organizer.

Leaving the racetrack is strictly prohibitted. The only way out of the racetrack is through the checkpoints, in strict compliance with the officials directions.

Riding against the race direction, regardless of the length or the reason, is strictly prohibitted. In the areas where the A, B, and C tracks meet, the B and C class riders will give priority to A, respectively B class riders.

 

FUEL SUPPLY (REFUELING)

The organizer will set up on the course a special are for refueling. Refueling will only be permitted in this area. The organizer will provide the fuel, with the following mentions:

  • the fuel necessary for the prologue is the riders’ responsibility;
  • riders will arive at the start in the second day of the competition with a full tank, at their own expense;
  • the organizer will provide the fuel in the refueling point within a 5 liters maximum limit/ rider/ race day (except for the prologue)
  • riders with two-strokes motorcycles will be provided with fuel mixed with a special oil at a 1:50 ratio;
  • the special oil for two-strokes motorcycles is the Full Synthetic type;
  • the fuel provided by the organizer is the RON 95 gas type

Refueling is to be done only with the engine turned off. The fuel stops count in the race time. Smoking is strictly prohibited in the refueling areas. The closest place to buy fuel is Tiha Bargaului village, at approximately 25 km from Piatra Fantanele village.

 

THE FINISH

The finish line will be clearly and visibly marked. The finish is considered to be reached when the rider stops at the clearly marked point. After receiving the confirmation of their riding time riders must immediately leave the area of the finish line and take their motorcycle back to the riders paddock within one hour.

 

DISCIPLINARY AND ARBITRATION CODES

The penalties are:

  • warning;
  • time penalty;
  • disqualification for the day;
  • disqualification from the competition.

The penalties are proposed by the competition officials and are given by the Competition Director after talking to the rider and potential witnesses. The decisions of the Competition Director’s can be disputed in front of the competition jury. In case of disqualification from the competition the entry fee is not refundable.

 

OFFICIAL PROTESTS

The official protests must be written and consigned at the competition secretariate in at mots 30 minutes from the announcement of the temporary results. When filing for an official protest the contestant must also pay the equivalent of 30 euros in lei as fee. This fee will be refunded only if the protest is upheld.

 

TIME PENALTIES AND DISQUALIFICATIONS

Day 1 – Prologue

Riders who won’t participate in the prologue will automatically be given the prologue time of the rider in the last place. Also, they will be the last ones to the start on the second day of the competition, in the order of the prologue time results and that of the competition numbers.

Riders who participate in the prologue but dont’t reach the finish line will automatically be given the prologue time of the rider in the last place. Also, they will be the last ones to the start on the second day of the competition, in the order of the prologue time results and that of the competition numbers.

Day 2

It is considered missing a checkpoint when:

  • the rider doesn’t arrive at the checkpoint;
  • the rider reaches the checkpoint from another direction than that of the race or from the trail of another class;
  • the rider leaves the checkpoint in another direction than that of the race or on the trail of another class;

Missing a checkpoint = 120 minutes time penalty. Exceptional penalties may be given for missing out certain trail sections.

The disqualification of a contestant may occur if: Descalificarea unui concurent se poate produce in urmatoarele conditii:

  • the rider is on the race track prior the start of the race
  • the rider refuels with the engine running;
  • the rider is smoking in the refueling area;
  • the rider does not stop at the checkpoint or at any other point of the track if demanded so by an official.

The riders that are disqualified in one day of the competition may participate in the competition from the second day, given that he starts after all other contestants in his or hers class, in the order of the competition numbers.

Day 3

It is considered missing a checkpoint when:

  • the rider doesn’t arrive at the checkpoint;
  • the rider reaches the checkpoint from another direction than that of the race or from the trail of another class;
  • the rider leaves the checkpoint in another direction than that of the race or on the trail of another class;

Missing a checkpoint = 120 minutes time penalty. Exceptional penalties may be given for missing out certain trail sections.

The disqualification of a contestant may occur if:

  • the rider is on the race track prior the start of the race
  • the rider refuels with the engine running;
  • the rider is smoking in the refueling area;
  • the rider does not stop at the checkpoint or at any other point of the track if demanded so by an official.

The riders that are disqualified in one day of the competition may participate in the competition from the second day, given that he starts after all other contestants in his or hers class, in the order of the competition numbers.

Responsibility of the Participants

The competitors must clearly and visibly position on their motorcycles all advertising materials provided by the organizer. The entire competition course is outside of public roads.

On the parts of the road between the Riders Paddock and the Start and between the Finish and the Riders Paddock, the competitors will ride observing the traffic regulations. The responsability of the competitors’ actions on these parts of the public road lies solely with the competitors.

The organizer denies any responsability for the equipment and/ or personal belongings of the competitors. The competitors must not leave their equipment and/ or personal belongings unattended. It is only the motorcycles inside the motorcycle park that will be surveilled and guarded.

All competitors take part to the envent on their own responsibility. They carry the exclusive civil and penal responsibility for any and all damages caused upon themselves, other competitors or goods.

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